Appointment Setting

📞 Introduction

Let’s face it—without qualified meetings, your sales team is just spinning wheels. Cold leads and missed connections waste time, money, and morale. What if there was a better way to consistently get in front of the right people, at the right time?

That’s exactly what Proxima House helps you do.

We specialize in helping businesses schedule high-quality meetings with potential clients through strategic outreach and timely follow-ups. Whether you’re in SaaS, healthcare, or B2B services, we help you grow your pipeline—without chasing unresponsive leads.

🏢 About Proxima House

Proxima House is a performance-based growth partner for businesses that want to scale faster through qualified meetings. We don’t just book calls—we open doors to real opportunities.

💼 Our Mission

To eliminate the guesswork from lead engagement and help businesses connect with decision-makers through personalized, efficient outreach.

📅 What is Appointment Setting?

At its core, appointment setting is about connecting your sales team with people who are ready to talk.

It involves:

• Identifying and reaching your ideal clients

• Engaging them with tailored messages

• Following up until a meeting is secured

Think of it as the bridge between marketing and closing a deal.

🎯 Importance of Qualified Meetings

A “qualified” meeting means you’re speaking with someone who has the need, authority, and interest in what you offer.

Why does this matter?

• Your sales team saves time

• Conversion rates skyrocket

• You avoid dead-end conversations

📈 How Proxima House Schedules Qualified Meetings

We take a proven, step-by-step approach that includes:

1. Understanding Your Ideal Client Profile (ICP)

We don’t guess. We use data to pinpoint who your ideal buyers are—based on industry, job role, company size, and more.

2. Personalized Outreach

We craft custom email and message templates designed to resonate with your target audience—not cookie-cutter spam.

3. Effective Follow-Up

Our SDRs know how to keep your offer top of mind without being annoying.

🌐 Multi-Channel Outreach

We reach your prospects wherever they are:

📧 Cold Email

Highly personalized emails that spark interest and start real conversations.

💼 LinkedIn Outreach

Engaging messages and strategic networking that builds trust.

📞 Cold Calling

We don’t just dial numbers—we create conversations that convert.

📱 SMS Follow-Ups

Quick, non-intrusive reminders that boost show-up rates.

🛠 Tools and Technology We Use

We use cutting-edge tools to make the appointment-setting process smarter and faster.

• CRM Integration with HubSpot, Salesforce, Zoho, etc.

• Automated Outreach Tools for scheduling and reminders

• Real-Time Reporting Dashboards so you always know how your campaigns are performing

🔁 The Follow-Up Formula That Works

Follow-ups are where most leads are lost—but not with us.

We follow a smart follow-up strategy that includes:

• Timely check-ins after the initial contact

• Sharing relevant content or case studies

• Friendly reminders as the meeting date approaches

👨‍💼 Our Team of Trained SDRs

We’ve built a world-class team of Sales Development Representatives (SDRs) who specialize in:

• Asking the right questions

• Overcoming objections professionally

• Representing your brand with integrity and charisma

🏢 Industries We Serve

We’ve successfully booked meetings for clients in:

• B2B SaaS – Get demos on your calendar

• Financial Services – Connect with high-value clients

• Healthcare – Set consultations with decision-makers

• Marketing Agencies – Find new retainer clients

• Logistics & Transport – Land contracts with businesses

🌟 Why Businesses Choose Proxima House

• 📆 High Show-Up Rates: Our meetings stick

• 🚀 Scalable Campaigns: Grow with confidence

• 🔁 Consistent Pipeline: Always have new prospects to talk to

📣 Case Studies and Testimonials

“Proxima House helped us triple our meeting volume in just 60 days. Their SDRs are top-notch.” — David M., SaaS Founder
“We used to chase leads all week. Now our calendar is full of real opportunities.” — Angela R., Marketing Director
“I’ve worked with other appointment setters—nobody matches the quality or reliability of Proxima.” — Omar T., Sales Manager

🚀 Getting Started with Us

Step 1: Book a Discovery Call

Let’s talk about your goals and ideal clients.

Step 2: Launch Strategy

We build a campaign tailored to your audience and value proposition.

Step 3: Go Live

Outreach begins and appointments start rolling in.

Step 4: Scale

We review, optimize, and scale as needed.

📝 Conclusion

If you’re tired of wasting time chasing cold leads and getting ghosted, it’s time to let the experts at Proxima House fill your calendar with real, qualified meetings. We bring together data, strategy, and persistence to deliver the conversations your business needs to grow.

Ready to turn prospects into paying clients?
Let’s schedule your success—together.

❓ FAQs

1. Do you guarantee meetings?

Yes, we work on performance-based models and guarantee a certain number of qualified meetings per campaign.

2. Can I approve messaging before launch?

Absolutely. All scripts, emails, and outreach templates are reviewed with you beforehand.

3. How do you qualify leads?

We follow your specific criteria such as budget, decision-making power, need, and timing.

4. What if a lead doesn’t show up?

We offer replacements for no-shows and re-engage them as needed.

5. Is this service scalable for growing teams?

Yes, we support teams of all sizes—from startups to enterprise sales teams.